November 2004 Meeting Minutes

by Di Ryan

The meeting was called to order by Debbie Van Nurden at 7.15 pm

The minutes from the previous meeting were read by Di Ryan, and approved. The Treasurers Report was read by Jenni Dougan and approved. We have a little over $700 in the bank, $500 of which is scholarship money, and $300 due in March for insurance, we need a little fund raiser soon!

Old Business

Membership report By Jenni Dougan. As of November 4^th we had 7 paid members. A discussion was had regarding a membership drive, possibly sending out post cards (approximate cost 17 cents each), possibly sending out a questionnaire as well on how to make the club meet more peoples needs.

New Business

Much discussion was had regarding HAT being an “umbrella” organization, with committees to cover all activities. Presently the five listed committees are:

• Youth
• Ethics
• Membership
• Public information / Education
• Shows & Events

So far we have volunteers to chair the following committees:

• Youth – (open)
• Ethics - Roger Dougan
• Membership - Jenni Dougan
• Public info - Mike Bernier
• Shows & Events - Sally Thomason

Sandy Holcomb volunteered to help with managing advertising for our newsletter.

Discussion was had on several ideas for membership and the newsletter, inlcuding

• Increasing the membership fee so that a HAT Chat can be mailed to members every month
• Mailing advertisers a complimentary copy each month their ads run
• Developing a better distribution process for HAT Chat, which was agreed to be an extremely valuable asset to the group.

New officers for 2005 were nominated, voted, and carried.

• President Roger Dougan
• 1st Vice president Mike Scully
• 2nd Vice President Sandra Shiver
• Secretary (open)
• Treasurer Jenni Dougan

Discussion was also held about the HAT web site. Trudy has been running the site and doing a good job, but some member expressed concern that she has been paying all of the expenses for the site out of pocket and that no one else has access to it to make changes when she is not available. Some members suggested the web site’s ownership and expenses be paid by the club and that at least two people have access so that changes can be made to it whenever necessary. There was also agreement that we need to try to put more information on the site and update it more often.

We would like to welcome new people who attended the meeting: Mary and John Hite, Bonnie Smith, and Gloria Downing. We hope they can make it to many more of our functions.

Meeting was adjourned at 9.00 pm.